Getting Organized – photo edition!

Thus starts a series of posts on the topic of organizing photos.

There are lots of ways to organize photos, and I tend to use most of them. I use Adobe Lightroom as the principal asset manager. Lightroom is based on a catalog system. I have two¬†principal catalogs, based on camera type – “Master” for the APS-C / scanned / Q photos, and “Phone” for the various cellphone photos. I also use a few special catalogs for book and calendar projects.

Back to the “Master” catalog. As of this writing (July 2016) there are about 20,000 items in the catalog… and how do I find anything in such a collection?

I organize this in several ways. The initial sort is done by date; with folders for each year, then each month in the year, and then by day within the month. Thus photos from today would land in “2016/2016-07-July/07-20-2016.” Note this is a physical organization (how the storage is laid out on disk).

Next up are the keywords, followed by geotagging. I tend to think in terms of time and location, thus I prioritize the geotagging ahead of keywording. Sometimes this leads to problems, especially if I didn’t take notes in the field (or a significant time has elapsed since shooting).

In addition to geotagging and keywords, there is the metadata recorded by the camera; ie. make/model of camera, lens type, and the usual exposure information. Also I use color coding in Lightroom – blue for items displayed on Facebook, green for items sent to SmugMug, yellow for special events, and purple for experimental stuff.

I’ll have separate posts on geotagging and keywords.